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Doctors Without Borders (DWB) is an international non-governmental medical association providing assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict irrespective of race, religion, creed or political convictions. We observe neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of our functions.
Related with our activities we are looking for a SUPPLY ACTIVITY OFFICER.
Working locations: Mamfe
Type of contract: Fixed Term
Salary: According to the organisation´s Salary Grid – Level 5
Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to DWB protocols, standards and procedures in order to ensure the optimal running of the mission
Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to DWB standards and protocols. The activities can include one or more of the following areas:
Order Processing: Performing the day to day order processing activities in Mamfe project supply office
Purchasing: Performing the day to day purchasing activities in Mamfe project supply office
Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in Mamfe project supply office ensuring an efficient shipment of goods
Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to DWB procedures, standards and protocols
Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to DWB standards and protocols. Including the following activities:
Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for DWB goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
At the request of the line manager, obtaining different quotations from suppliers according to the DWB Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
Prepare Bid analysis and collect signatures according to project validation table
Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
Follow proper filing system and archiving supply files and documents
Assisting in reception control process with the storekeeper/store responsiblePerforming delegated tasks according to his / her activity(ies) and as specified in his/her job description
Essential secondary education
Desirable technical diploma, in supply chain or commerce related studies
Previous working experience of at least 2 years, in supply chain or in the logistics department
Desirable proven understanding of DWB Field Logistics
Essential, English language; Local language would be an asset.
Essential computer literacy (word, excel)
Competences: Results and Quality Orientation, Teamwork and cooperation, Behavioural Flexibility, Commitment to DWB Principles, Service Orientation, Stress Management
All applications (CV, cover letter, diplomas, working certificates, telephone number, etc.) must be sent by email to the following address:
email@example.com mentioning on the subject: SUPPLY ACTIVITY OFFICER or else be submitted at Caritas – Diocese of Mamfe - P.O Box 120, in a sealed envelop Ref: Recruitment SUPPLY ACTIVITY OFFICER addressed to Doctors Without Borders - HR Department.
Deadline for the reception of applications: 25th November 2019
NB: No applications will be accepted after the deadline. Only shortlisted candidates will be contacted. Application documents are non-returnable; please do not submit original documents. Writing tests and interviews will be done in our offices after the selection of the applications.