Grant Coordinator at PLAN INTERNATIONAL

Akwajobs   (Yaounde, Cameroun)

Posted : 16 March, 2021

Category : Social Sciences   Location : Yaounde, Cameroun

Job type : Full Time

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JOB OFFER

Date: 12-Mar-2021

Location: Yaounde, Cameroon

Company: Plan International

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls. 

We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected. 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. 

We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

The Grant Coordinator will provide support with on-going business development as well as increasing resource mobilisation opportunities with donors. He(she) will report to the Grant Support Manager.

Dimensions of the Role

 

• The role will have a primary focus on existing CNO supported projects and new initiatives which will consist of 90% of GPC’s time including both business development and management/compliance, and a secondary focus on providing overall support to the country team with 10% of GPC’s time;
• Keeping the GSM informed on the management of all risks associated with the delivery of a defined portfolio of emergency and development projects funded by Canadian and multi-lateral donors
• In addition to supporting the GSM, the role acts as an interface between the CAR and Nigerian refugees ERMTs, the Program Technical Team, Country Director and the relevant NO (National organization)
• Support greater integration, learning, sharing and dissemination, timely and effective delivery of programs in terms of financial compliance and quality programming of assigned portfolio
• Support Resource mobilisation process through proposal development (technically and/or financially)
• Works closely with relevant managers to ensure timely support to program delivery and good planning of activities that require logistical, finance, administrative, HR or security support
• Develop and deliver project documentation, grant reporting and agreements in a timely fashion ensuring appropriate review cycles by CNO Program and Compliance Managers.

 

Accountabilities

 Business Development.

• Support provided for on-going business development opportunities, including liaising with donors and following up on potential leads
• Oversight provided to project design and proposal preparations for institutional and public funding in conjunction with Emergency response  and program teams at CNO level
• On-going surveillance maintained of the developing humanitarian emergency situation in the East and Far North regions of Cameroun and adjust activities accordingly
• Support provided on FAD finalisation and administration and ensure Plan protocol is followed with the proposal development process, ensuring that the CNO is given adequate time to provide feedback on proposals and on the draft agreement before finalised
• Follow up with donors on projects that have potential for continued funding
• Liaise with key donors, building relationships and developing business development opportunities: UN agencies (UNHCR, UNICEF, UNFPA, WFP, FAO, etc.) Canadian Embassy, host government and other key stakeholders where necessary

Program planning and delivery  .

 

Project work plans are reviewed, updated and monitored based on the changing environment and other future funding opportunities.

 

Indicators will include:

• Clear project work plans are in place for each grant and revised regularly
• Project results are achieved, and appropriate benchmarks, targets and performance indicators are established and monitored
• Risks to quality implementation and compliance are reviewed on a regular basis with clear mitigation strategies developed in a timely manner including resources required.  Programmatic strategies within the grant portfolio are of high quality, based on best practice and in line with donor standards
• A clear plan to strengthen program and compliance quality in the grant portfolio exists and is implemented to a high standard
• Well-documented, accurate quality narrative reports are produced in line with donors’ reporting requirements, including review by CNO
• Projects have an efficient knowledge management system/approach in place that helps learning, sharing, scaling up, and innovation
• CNO portfolio is increased through Grants effective management and proposal development
• Ensure strong alignment with the Plan International Cameroon Country Strategic Plan
• Grants appropriately set-up and monitored in SAP

 

Financial management.

 

The projects’ budgets and financial reports are reviewed, updated and monitored based on the changing environment and other future funding opportunities.

 

Indicators will include:

 

• Donor compliance requirements are met in a timely manner and grants are well positioned for donor audits
• Grants’ budgets and forecast are developed, implemented and monitored in coordination with the Finance team to the highest quality in accordance with donor compliance requirements
• Accurate financial reports are produced and submitted in line with donors’ requirements
• Financial reports are reviewed to ensure alignment between expenditures and progress reports

 

Communications and working relationships.

Appropriate internal and external Working Relationships (and partnerships) are in place to support quality grant delivery and compliance, and other future funding opportunities.

 

To maximize overall program impact through the optimized contributions of others, the post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations.

Effective working relationships within Plan are also essential. The post holder will have frequent communication with CO and PU teams, CMT members, as well as Plan Canada. Indicators will include:

 

• The grant coordinator is engaged in strategic partnerships with civil society, INGOs, UN and government entities as appropriate, to maximise the use of our resources for the implementation of quality programs
• The terms for partnerships are clearly documented and monitored regularly for compliance
• Donors express satisfaction with the progress of projects and contract compliance
• Increased business development opportunities based on consistent coordination and follow up with key donors
• Strong relationships with CNO staff developed and clear communications on grant management

Other

1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Key relationships

 

The position holder will work very closely with the following people:

 

In-country:

• PIIAs staff
• Technical Advisors
• Country Management Team members
• Finance staff
• Donor representative

 

With Plan Canada:

• Emergency Program Manager – business development
• Program & Compliance Managers

 

Technical expertise, skills and knowledge

Qualification and Experience

• Degree in social sciences or equivalent
• Experience of grants compliance requirements for more than one development aid donor
• Sound understanding of integrated development issues.
• In-depth knowledge of child-rights programming
• Demonstrated experience and understanding of the complexities of working in conflict and fragile situations and how to effectively deliver commitments while minimizing security risks
• Demonstrated experience in emergency programming and understanding of relevant international humanitarian frameworks
• Knowledge of development issues, trends, challenges and opportunities and implications to community development
• Demonstrated knowledge of strategic work planning processes
• Knowledge of effective participatory Monitoring, Evaluation and Research systems and processes
• Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff

Leadership Behaviour’s

• Creates strong sense of purpose within the portfolio and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Sees contribution of own part of the organisation in wider Plan International and external context
• Balances future vision with practical delivery
• Sound judgement and decision-making in complex situations
• Can reach out and influence large groups of people
• Creates highly motivated team of unified purpose
• Modifies own view to get the best outcome for the organisation
• Supports learning in diverse teams
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly
• Humble and service oriented

 

Skills Specific to the post needed to put knowledge into practice.

• Exceptional conceptual and strategic thinking skills
• Excellent interpersonal skills, including the ability to build relationships with colleagues at long distances
• Fluency in English and French
• Excellent written and oral communication skills, including presentation and public speaking
• Strong analytical and problem solving skills
• Strong team building  and motivational skills
• Good negotiation and influencing skills
• Solid experiences in grant implementation with a variety of donors
• Leadership analysis/coaching skills
• Strong inter-personal skills in a multi-cultural environment
• Solid project management skills
• Minimum of 5 years humanitarian aid experience in complex disasters context
• Experience in project management and grant management in a development context, including managing multi-million-dollar budgets
• Experienced in engaging with the international donor community and developing donor reports for grants
• Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management

 

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.

 

Physical Environment

 

This position requires 30% of travel within Plan program units and outside the country, 70% office related activities in CO

Level of contact with children

 

Mid contact: the job responsibilities of this position require the post holder to have occasional contact with children during field visits.

NEXT STEP: 

 

To apply for this job, kindly click on "Apply". Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

 

Location: MAROUA – CAMEROON

 

• Closing date: 20th March 2021

 

Females candidates are highly encouraged to apply

 

All applications must be submitted ONLINE at : https://jobs.plan-international.org/job/Yaounde-Grant-Coordinator/658194301/

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