Finance Assistant At PLAN Cameroon

Akwajobs   (Buea/ Kumba, Southwest Cameroon)

Posted : 9 March, 2020

Category : Accountancy and Finances   Location : Buea/ Kumba, Southwest Cameroon

Job type : Full Time

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Finance Assistant

Date: 05-Mar-2020

Location: Buea/Kumba, SW, CM

Company: Plan International

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Job Description

Position Finance Assistant

Grade B

Department & Location Humanitarian Response - Disaster Risk Management – NW/SW Response area, 2 positions, 1 based in Buea and 1 based in Kumba

Start Date 20/03/2020

Reports to (position): Finance Coordinator NWSW response

Purpose:  How does this post support Plan’s strategy and mission?

Responsible for providing financial and operational support to SW Response by facilitating timely request of funds. Performs general accounting functions primarily, encoding of  transactions, cash payments to staff and third parties, maintenance of subsidiary accounting records, preparation of financial reports and provision of assistance on other accounting related functions.

Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

• Cash disbursement and journals,
• Accurate and systematic filling of documents
• Month end reporting

Typical Responsibilities - Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

• Processes Payment Vouchers, Journal Vouchers through SAP on time and in accordance with the Operations Manual.
• Ensures that all the payments and journal attachments are cancelled with the stamp “PAID” before approval by the supervisor.
• Encodes accrual accounting entries in accordance with the accrual accounting plan of action.
• Coordinates the receipt of all fund requests from Program Units and from all department units and ensures accuracy of fund request received from various department units.
• Maintains complete and accurate file of fund transfer transmittals and ensures that bank Balances will have sufficient balance to avoid no sufficient funds at any given point in time.
• Records all documents from other departments in the appropriate ledger (LPO, payment requests, PO, POM, PCR…) for traceability
• Records all documents sent out of Finance Department to the appropriate ledger for traceability
• Liaises with other departments to prepare the monthly and the weekly cash forecast
• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.
• Safe-keeps all unused checks and check stubs in the vault.
• Processes payment to staff and keep unused funds to the vault
• Prepares the cash situation in a weekly basis and send to the Country Accountant for review
• Ensures that all the Projects Vs Actual report are shared with the Project Coordinator every 25th of the month before the closure to correct all inconsistencies if any.
• Prepares Year-End schedules and reports accurately and on time and provides assistance in the consolidation of PUs Budget during budget period.
• Ensures that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work
• Performs others tasks assigned by the supervisor
• Ensures that Plan’s gender policy is properly implemented especially through the day to day work

Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

• Has high contact with all NW/SW Program Staff and program unit Account staff to perform his/her assignment

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Qualification and Experience

• HND or BTS in accounting, finance, management, economics
• At least 2 years experience preferably in an international development organization,

Demonstrated behaviors needed by the post-holder to successfully perform the role:

Leadership Behaviors 

Skills Specific to the post needed to put knowledge into practice.

• Accounting experience, in data entry
• Knowledge of local finance system
• Computer skills (Word, Excel, PowerPoint, Internet)
• Be bilingual (English and French)

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements

This position requires travel within Plan program units

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Mid contact:     Occasional interaction with children

High level:        Frequent interaction with children

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

NEXT STEP:

To apply for this job, kindly click on "Apply". Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Location: Bamenda/Buea/Kumba – CAMEROON

Closing date: March 19th, 2020

Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.

Plan international has a child protection and gender equality policies that are integral part of the recruitment process.

Apply for this job