• Assist the Country Manager in formatting, making letters, referencing them, send them and making sure that we have the acknowledgment of receipt;
• Manage all letters received or sent ;
• Receive all shipments coming from the network and monitor and dispatch;
• Organize/plan meetings and prepare meeting room and materials;
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers;
• Organize and schedule appointments;
• Write and distribute email, correspondence memos, letters, faxes and forms;
• Assist in the preparation of regularly scheduled reports;
• Develop and maintain a filing system;
• Order office supplies and research new deals and suppliers;
• Maintain contact lists;
• Book travel arrangements;
• Submit and reconcile expense reports;
• Provide general support to visitors;
• Act as the point of contact for internal and external clients;
• Monitoring the processing of files (incorporations, withdrawals and reimbursements) with insurers;
• Follow up on files with the Administration;
• Call customer when needed for appointment for the Sales Manager and Country Manager
• Prepare material for training;
• Deal with hotels and all suppliers in order to organize training;
• Keep record of sick-leave and send a report to the HR.

• Education and experience
• Proven experience as an Administrative Assistant;
• Knowledge of office management systems and procedures;
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Must be proficient in english and French;
• Strong organizational skills with the ability to multi-task;
• High School degree; additional qualification as an Administrative assistant will be a plus.
• Our offer
• Strong career support in an international environment
• Great culture and colleagues
• Multifarious benefit program

NB: Ne donnez pas d'argent pour obtenir un emploi

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