Administrative Assistant - CHAMP Project funded by USAID

Akwajobs   (Yaoundé, Douala, Bafoussam, Bamenda, Ngaoundéré, Bertoua and Kribi, Cameroon)

Posted : 18 May, 2021

Category : Secretariat and Business Organization   Location : Yaoundé, Douala, Bafoussam, Bamenda, Ngaoundéré, Bertoua and Kribi, Cameroon

Job type : Full Time

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JOB DESCRIPTION

CONTEXT:

Cameroon is one of the countries most affected by HIV in West and Central Africa (4.3% of adults at average risk of childbearing age - DHS 2011). The prevalence among key populations is alarming. A high prevalence of HIV is associated with high-risk sexual behaviors such as inconsistent use of condoms and lubricants and a high rate of sexually transmitted infections (STIs). Stigma and discrimination further marginalized key populations by limiting their access to health services, such as antiretroviral therapy, and reducing the country's ability to control the HIV epidemic.

The national response is led by the National AIDS Control Committee, which coordinates the implementation of the 2011-2015 National HIV / AIDS Strategic Plan. This policy aims to reduce morbidity and mortality linked to HIV and STIs and to mitigate its socioeconomic impact on Cameroonian society. Among the strategic approaches, the plan emphasizes improving access to prevention, care and treatment for key populations.

 It is in this context that the CHAMP Project funded by USAID in 07 cities in Cameroon namely: Yaoundé, Douala, Bafoussam, Bamenda, Ngaoundéré, Bertoua and Kribi is working to respond to this insufficiency.

As part of the implementation of this project entitled "CONTINUUM OF PREVENTION, CARE AND TREATMENT (COPCT) OF HIV / AIDS WITH MOST AT-RISK- POPULATIONS (CHAMP) IN CAMEROON" funded by USAID via CARE International in Cameroon, CARE AND HEALTH PROGRAM as a sub-beneficiary of the grant publishes a recruitment notice for the post below:

Job title:  ADMINISTRATIVE ASSISTANT (VE)

      Fixed-term contract: 3 months of trial Renewable after evaluation .

 

Under the supervision of the Administrative and Financial Manager of the project, the Administrative Assistant will be a member of the CHAMP team based at the CHP office at the Yaoundé sites.

TASKS:

Maintain the physical reception and telephone of the project

Welcome and inform users

Receive and process internal and external phone calls

Clarify the request, answer or guide the requester

Announce visitors or forward calls / guide to relevant staff

Manage emails, follow up

Keep arrival and departure letters up to date

Scan documents

Sending and receiving mail

Photocopies and binding of documents

Manage the project mailbox

Classification and archiving of administrative files

Seizure of administrative documents

Prepare the meeting room for the workshops

Registration of invoices and mail

The successful candidate should have proven hospitality / administration experience, strong interpersonal skills and successful teamwork experience.

 

 DESIRED MINIMUM QUALIFICATIONS

Education:  BTS in Secretariat and Business Organization or equivalent diploma with field experience required.

A  Minimum (1) year of professional experience as receptionist or secretary. Have skills in the use of Microsoft Office software (Word, Excel, Power point etc.).

Language proficiency: A written and oral command of the French language is required. Additional fluency in written and spoken English is preferred.

Knowledge:  Proficiency in computers.

Skills and Abilities : Strong interpersonal skills, including the ability to work effectively in a team. He / she should have strong time management skills to prioritize and manage many activities simultaneously. Be a smiling person and have an impeccable outfit. Affability and discretion.

The application files include: a CV, a cover letter including the contacts of at least 03 references, a copy of the certificates / diplomas will be deposited no later than  May 19, 2021  at our offices located behind the Regional Tax Center du Center opposite the Omnisport stadium or send by email to infos@chp-cm.org .

 

The Executive Director

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